In-Person Meetings, Event Cancellation and Substitution Policy

CHIA In-Person Meetings Policy

As of 11/6/21 (Policy subject to change in accordance with California and CDC guidelines)

The California Health Information Association’s (CHIA) top priority for all in-person meetings is the safety and welfare of all participants. CHIA will follow the strictest guidelines (such as masking) established by the facility hosting the event, the county department of public health in which the event is located, and/or the State of California. Participants will be required to agree to an “Acknowledgement, Personal Responsibility and Assumption of Risk” statement upon completion of registration for any CHIA and/or Component Local Association (CLA) in-person event. Participants will be required to complete a health questionnaire upon arrival to any in-person event. If the participant is unable to meet the requirements of the health questionnaire, they will not be permitted to attend the event.

Acknowledgement, Personal Responsibility and Assumption of Risk statement

By attending a California Health Information Association (CHIA) or Component Local Association (CLA) in-person event (the Event), I voluntarily assume all risks and accept sole responsibility for any injury related to exposure to COVID-19, and release CHIA/CLA from liability for any injury or harm that may result by attending the Event. The CHIA/CLA’s goal is to ensure a safe meeting environment. As such, I also agree to abide by any prevention or safety measures that CHIA/CLA, the venue, the County health department, or the State of California may have in place during the Event. I also agree not to attend the Event if I become ill, are aware that I’ve been directly exposed to the COVID-19 virus within two weeks prior to the Event or exhibit any symptoms of the COVID-19 virus prior to or during the Event.

I understand I will be required to complete a health questionnaire upon arrival of the event. If you are unable to meet the requirements of the health questionnaire, you will not be permitted to attend the event.

We expect to review this policy in the future and may make changes as circumstances dictate or allow.

CHIA is committed to supporting our members, and understand that adjustments sometimes need to be made after a in-person event registration has been completed. All requests must be submitted in writing and include the registrant’s full name, email address, and event description. Submit written requests to Register@CaliforniaHIA.org.

Substitutions

Registrants unable to attend an in-person live event may send a substitute. The appropriate member or non-member fee will apply to the substitute, and any rate difference must be paid in full at the time of request. Substitutions may also be completed on-site.

No-Shows

If you do not submit a written cancellation request within the eligible time-frame, and/or do not attend the event, full registration payment is required and non-refundable.

Cancellations

CHIACON/eLearning Programs/Webinars/On Demand
These programs are not eligible for a refund. Live webinar cancellation requests will be provided webinar-on-demand access for the same event, once the product becomes available.

In-Person Seminars/Workshops/Symposiums
Cancellations must be received in writing, at least seven days prior to event, to be eligible for a partial refund, less the appropriate cancellation fee. Cancellations received within seven days of the event are not eligible for a refund.

In-Person Convention/Pre-Convention Tutorials
Cancellations must be received in writing, on or before the published advance registration date, to be eligible for a partial refund, less the appropriate cancellation fee. Cancellations received after the advance registration date are not eligible for a refund.

Note: Those that join CHIA, by paying the AHIMA Member in CA fee, will not be refunded the $50 membership portion of the fee paid. The event cancellation fee will also still apply.

Event Cancellation Fees:

  • Seminar: $50
  • Two-Day Workshop/Symposium: $75
  • Convention: $100
  • Pre-Convention Tutorials: $20