Exhibitor Information

Dear CHIA Exhibitors:

We are very pleased to welcome you as an exhibiting company at the upcoming 2018 Convention & Exhibit, which will be held at the San Diego Town & Country in San Diego, California on June 2 - 6, 2018, with Exhibits on June 3 - 5, 2018. This page has valuable information that will help you maximize your company’s participation and exposure at California’s HIM event of the year! Check back for updates in early 2018!

If you have any questions, please email Exhibit@CaliforniaHIA.org or call Debi Boynton / Stefanie Granda at (559) 251-5038.


BOOTH BASICS

Benefits Included with Booth Space
Standard exhibit booths (8’ d x 10’ w) will be supplied and erected by CHIA’s show decorator, consisting of a draped background 8’ high, side rails 3’ high and a standard booth sign 7” x 44” showing company name and booth number. Each booth also includes:

  • Up to five booth company personnel badges, per booth space
  • General session admittance, for badge holders only. A separate registration and/or special event tickets must be purchased separately if you plan to attend any concurrent track sessions or events.
  • CHIA Exhibitor Directory Listing
  • On-site Final Convention Program listing (company description and sales contact information)
  • Pre-registration mail list of registered convention attendees (will be emailed mid-May). List will not include phone numbers or e-mail addresses.
  • Final registration mail list of all convention attendees (will be emailed 2 weeks post-show). List will not include phone numbers or e-mail addresses.

CHIA Convention App
CHIA is excited to announce that the convention app will be returning for this year’s show. Stay tuned for more information and details on how to download the application.

Hotel Group Rate Registration opening in March
CHIA has negotiated a group rate of $159 for single/double occupancy rooms plus tax and $14 resort fee, includes parking at the Town & Country San Diego.


EXHIBIT HALL SCHEDULE & SHOW MEETINGS

Set-Up & Installation
Exhibit Hall set-up is exclusively on Sunday, June 3 between 9:00am - 4:00pm. All booths must be fully installed and ready for inspection by Sunday at 4:00pm.

Hall Hours
The exhibits will be open to registered attendees during the following times:

  • Sunday 5:30pm – 7:00pm (Welcome Reception will kick off the Convention in the hall)
  • Monday 11:00am – 1:00pm
  • Monday 4:00pm – 6:00pm; with Job Fair at 5:00pm - 6:00pm
  • Tuesday 11:00am – 1:00pm

Exhibit Dismantle
Removal of exhibits is scheduled for Tuesday, June 5 from 1:00pm – 3:00pm. Travel plans need to be made accordingly.

On-site Exhibitor Show Meetings
Please have a company representative available to attend both exhibitor meetings.

  • Pre-Show Meeting on Sunday, June 3 at 4:30pm - 5:15pm. This is a brief meeting held inside the Exhibit Hall for CHIA to distribute important show information and review everything that will be going on during the show.

  • Post-Show Meeting on Tuesday, June 5 at 8:30am - 9:30am. This important wrap-up meeting is held inside the Exhibit Hall and will offer the first opportunity for the booth selection and sponsorship opportunities for next year’s Convention & Exhibit.


EXHIBIT HALL SPECIAL EVENTS

Welcome Reception Sunday, June 3 (5:30pm - 7:00pm)
Join us to kick off the convention. Don’t miss the first opportunity to network with colleagues and engage with attendees. Light appetizers and beverages will be served at food and drinks stations throughout the hall. No host bar.

Job Fair Monday, June 4 (5:00pm - 6:00pm)
Are you an exhibitor looking to fill open positions within your organization? Take part in the first CHIA Job Fair and meet with potential candidates during this special session in the Exhibit Hall.

Exhibit Hall Game & Silent Exhibitor Prize Drawings Tuesday, June 5 (11:00am – 1:00pm)
The grand prize winner of CHIA’s Exhibit Hall Scavenger Hunt will be awarded. This session is the best opportunity for exhibitors to award any raffle prizes for games and/or drawings held in your exhibit booth. New this year, exhibitor prizes and drawings will be given out “silently” directly by the exhibitors.

Silent Auction
This is a popular event at convention and participation is key to its continued success. Participate in this year’s Silent Auction and support the CHIA Scholarship programs by placing a bid or submitting an item using the Silent Auction Donation Form (available in early 2018).

Exhibit Hall Lunch Cafe
Need to grab a quick bite for lunch? ON Monday and Tuesday, lunch, snacks, and beverages will be available for purchase in the Exhibit Hall.

Exhibit Hall Guest Passes
At your request, CHIA will provide each exhibitor with two Exhibit Hall Guest Passes at no charge (A $50 value per pass). This pass will allow a non-registered guest an opportunity to visit the Exhibit Hall during scheduled open sessions for one day. Please register your guests in advance by contacting CHIA. Additional passes will be available for $50 per person.


SPONSOR OPPORTUNITIES & EXHIBITOR DEADLINES

Company Description for Final Program Due April 13
Complete and submit the Exhibitor Program Description Form to provide CHIA with your company information for inclusion in the printed final Convention Program.

Advertising Commitment for Final Program Due April 20
Don’t forget to place your advertisement in the final Convention Program. Full and half page ads are available to exhibitors at a great price! If interested, please complete the On-site Convention Program Advertising Contract and submit by April 21, with camera-ready ad due by May 5.

Sponsorship Opportunities & Commitment Due April 21 for Program Inclusion
Convention Sponsors receive many benefits including their company logo in the final program and on-site signage. Opportunities are still available from $500 to $5,000; a full listing and the sponsorship recognition levels can be found here. Complete the Convention Sponsorship Opportunities Form to submit your commitment today.

G/L Insurance Certificate Due May 11
A Certificate of Insurance, which represents at least $1,000,000 of general liability coverage, is required. Send your COI to Exhibit@CaliforniaHIA.org or mail to CHIA: 1915 N Fine Ave, Ste 104, Fresno CA 93727.


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