Exhibitor Information

Dear CHIA Exhibitors:

We are very pleased to welcome you as an exhibiting company at the upcoming 2017 Convention & Exhibit, which will be held at the Sacramento Convention Center in Sacramento, California on June 10 - 14, 2017, with Exhibits on June 11 - 13, 2017. This page is packed full of valuable information that will help you maximize your company’s participation and exposure at California’s HIM event of the year!

If you have any questions, please email Exhibit@CaliforniaHIA.org or call Debi Boynton / Rissa Herman at (559) 251-5038.


BOOTH BASICS & SHOW DECORATOR DETAILS

Benefits Included with Booth Space
Standard exhibit booths (8’ d x 10’ w) will be supplied and erected by CHIA’s show decorator, consisting of a draped background 8’ high, side rails 3’ high and a standard booth sign 7” x 44” showing company name and booth number. Each booth also includes:

  • Up to five booth company personnel badges, per booth space
  • General session admittance, for badge holders only. A separate registration and/or special event tickets must be purchased separately if you plan to attend any concurrent track sessions or events.
  • CHIA Exhibitor Directory Listing
  • On-site Final Convention Program listing (company description and sales contact information)
  • Pre-registration mail list of registered convention attendees (will be emailed mid-May). List will not include phone numbers or e-mail addresses.
  • Final registration mail list of all convention attendees (will be emailed 2 weeks post-show). List will not include phone numbers or e-mail addresses.

CHIA Convention App
CHIA is excited to announce that we will have a convention app for this year’s show via Attendify. Stay tuned for more information and details on how to download the application.

Show Kit & Decorator/Shipper
Steele Tradeshow Services is the official show decorator/drayage for this event. They emailed the pre-show contact directly on April 11, 2017 and provided a unique password and login to access the online show kit, where you can order booth furniture, carpet, electricity and other show decorations, as well as arrange shipping logistics. Visit Steele at https://steele.boomerecommerce.com, email servicedesk@steeletradeshows.com, or call (760) 360-7722 for any questions regarding their ordering and shipping process, or if you did not receive the show kit email.

  • Last day to order services to avoid late fees - May 21
  • Last day pre-shipped booth materials will be accepted - June 8

EXHIBITORS: Contact STEELE TRADESHOW SERVICES for all your shipping and show materials needs. No other company has been authorized to access the show floor. Be aware of companies trying to hijack your booth materials!

Hotel Group Rate Make your reservation by May 17
CHIA has negotiated a group rate of $159 for single/double occupancy rooms at the Hyatt Regency Sacramento.


EXHIBIT HALL SCHEDULE & SHOW MEETINGS

Set-Up & Installation
Exhibit Hall set-up is exclusively on Sunday, June 11 between 9:00am - 4:00pm. All booths must be fully installed and ready for inspection by Sunday at 4:00pm.

Hall Hours
The exhibits will be open to registered attendees during the following times:

  • Sunday 5:30pm – 7:00pm (Welcome Reception will kick off the Convention in the hall)
  • Monday 11:00am – 1:00pm
  • Monday 4:00pm – 6:00pm; with Job Fair at 5:00pm - 6:00pm
  • Tuesday 11:00am – 1:00pm

Exhibit Dismantle
Removal of exhibits is scheduled for Tuesday, June 13 from 1:00pm – 3:00pm. Travel plans need to be made accordingly.

On-site Exhibitor Show Meetings
Please have a company representative available to attend both exhibitor meetings.

  • Pre-Show Meeting on Sunday, June 11 at 4:30pm - 5:15pm. This is a brief meeting held inside the Exhibit Hall for CHIA to distribute important show information and review everything that will be going on during the show.

  • Post-Show Meeting on Tuesday, June 13 at 9:00am - 10:00am. This important wrap-up meeting is held inside the Exhibit Hall and will offer the first opportunity for the booth selection and sponsorship opportunities for next year’s Convention & Exhibit.


EXHIBIT HALL SPECIAL EVENTS

Welcome Reception Sunday, June 11 (5:30pm - 7:00pm)
Join us to kick off the convention. Don’t miss the first opportunity to network with colleagues and engage with attendees. Light appetizers and beverages will be served at food and drinks stations throughout the hall. No host bar.

Job Fair Monday, June 12 (5:00pm - 6:00pm)
Are you an exhibitor looking to fill open positions within your organization? Take part in the first CHIA Job Fair and meet with potential candidates during this special session in the Exhibit Hall.

Exhibit Hall Game & Silent Exhibitor Prize Drawings Tuesday, June 13 (11:00am – 1:00pm)
The grand prize winner of CHIA’s Exhibit Hall Scavenger Hunt will be awarded. This session is the best opportunity for exhibitors to award any raffle prizes for games and/or drawings held in your exhibit booth. New this year, exhibitor prizes and drawings will be given out “silently” directly by the exhibitors.

Silent Auction
This is a popular event at convention and participation is key to its continued success. Participate in this year’s Silent Auction and support the CHIA Scholarship programs by placing a bid or submitting an item using the Silent Auction Donation Form.

Exhibit Hall Lunch Cafe
Need to grab a quick bite for lunch? ON Monday and Tuesday, lunch, snacks, and beverages will be available for purchase in the Exhibit Hall.

Exhibit Hall Guest Passes
At your request, CHIA will provide each exhibitor with two Exhibit Hall Guest Passes at no charge (A $50 value per pass). This pass will allow a non-registered guest an opportunity to visit the Exhibit Hall during scheduled open sessions for one day. Please register your guests in advance by contacting CHIA. Additional passes will be available for $50 per person.


SPONSOR OPPORTUNITIES & EXHIBITOR DEADLINES

Company Description for Final Program Due April 21
Complete and submit the Exhibitor Program Description Form to provide CHIA with your company information for inclusion in the printed final Convention Program.

Advertising Commitment for Final Program Due April 21
Don’t forget to place your advertisement in the final Convention Program. Full and half page ads are available to exhibitors at a great price! If interested, please complete the On-site Convention Program Advertising Contract and submit by April 21, with camera-ready ad due by May 5.

Sponsorship Opportunities & Commitment Due April 21 for Program Inclusion
Convention Sponsors receive many benefits including their company logo in the final program and on-site signage. Opportunities are still available from $500 to $5,000; a full listing and the sponsorship recognition levels can be found here. Complete the Convention Sponsorship Opportunities Form to submit your commitment today.

Exhibit Booth Personnel Badge List Due May 5
Complete and submit the Exhibit Booth Personnel Badge & Ticket Order Form to provide a complete listing of all expected company personnel who will be staffing your booth. You can also purchase special event tickets on this form (event tickets are not included with the booth space package, and must be purchased separately).

G/L Insurance Certificate Due May 12
A Certificate of Insurance, which represents at least $1,000,000 of general liability coverage, is required. Send your COI to Exhibit@CaliforniaHIA.org or mail to CHIA: 1915 N Fine Ave, Ste 104, Fresno CA 93727.


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