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Dear CHIA Exhibitors:

We are very pleased to welcome you as an exhibiting company at the upcoming CHIACON, which will be held in Long Beach, CA on June 1 - 4, 2025, with Exhibits on June 2 - 3, 2025. This page is packed full of valuable information that will help you maximize your company’s participation and exposure at California’s HI event of the year!

If you have any questions, please Contact Us or call (559) 251-5038 and ask to speak with Stefanie Leon or Debi Boynton.

Basic Booth Details

Benefits Included with Basic Booth

• Standard 8’ d x 10’ w pipe and drape wall, 3’ high draped side rails
• Six-foot skirted table, two chairs and a wastebasket
• 7” x 44” identification sign
• Up to four company personnel badges, with admission to the Welcome Reception and General Sessions

CHIA Convention App includes Virtual Booth

CHIA is excited to announce that we have purchased the event app Whova for CHIACON which will complement the in-person exhibit booth space. Which includes company logo, description, lead retrieval, website link, brochures, booth personnel contact information, link to live product demos, giveaway or coupon in App access to attendees.

Benefits Included with Table Only Package

• Six-foot table and two chairs
• Two personnel badges with Exhibit Hall access

Upgraded Booth Packages are Available

Looking for more brand exposure, revisit the CHIACON25 Prospectus for all the opportunities CHIACON offers.

In-person Event Policy Acknowledgement for all booth staff

CHIA is committed to providing a safe, productive and welcoming environment for all meeting participants, and as such, participants are expected to abide by CHIA’s Meeting & Event policies. By attending any CHIACON all booth staff acknowledge that they have read CHIA’s Meeting & Event policies accepting personal responsibility and assumption of risk to ensure a safe environment.

Exhibit Hall Schedule & Show Meetings

Hall Hours

The exhibits will be open to registered attendees during the following times:

• Monday 7:00 am – 8:45 am, 11:30 am – 1:00 pm, 2:50 pm - 4:15 pm
• Tuesday 7:00 am – 8:45 am, 11:30 am – 1:00 pm

Set-Up Installation

Exhibit Hall setup-up is exclusively on Sunday between 12:00 pm - 4:00 pm. All booths must be fully installed and ready for inspection by 4:00 pm, Sunday. (exhibit hall is carpeted)

Exhibit Dismantle

Removal of exhibits is scheduled for Tuesday from 1:00 pm – 4:00 pm. Travel plans need to be made accordingly.

On-site Exhibitor Show Meetings

Please have a company representative available to attend both exhibitor meetings.

• Pre-Show Meeting on Sunday at 4:00 pm - 4:30 pm. This is a brief meeting held inside the Exhibit Hall for CHIA to distribute important show information and review everything that will be going on during the show.
• Post-Show Meeting on Tuesday at 11:00 am - 11:30 am. This important wrap-up meeting is held inside the Exhibit Hall and will offer the first opportunity for the booth selection and sponsorship opportunities for next year’s Convention & Exhibit.

CHIACON Special Events

CHIAxchange (Speed Networking Exchange) | Sunday | 4:30 pm – 6:30 pm

(additional fee, included in Gold package)
Meet with key decision makers during this 90-minute event on Sunday afternoon.

Welcome Reception | Sunday, June 1 | 6:30 pm – 8:30 pm

Exhibitor badge required, Guest Ticket: $35
Kick-off CHIACON at The Westin Ocean West Terrace to connect with CHIA’s health information community. Mingle with colleagues and Light appetizers and beverages will be served. (Includes one (1) Primeau Consulting Group sponsored drink ticket).
Sponsored by:

Exhibit Hall Lunch voucher | Monday | 11:30 am – 12:30 pm

Ticket: $30, must be pre-purchased
CHIA will co-sponsor the lunch voucher in the Exhibit Hall on Monday.

CHIACON Celebration Party – Ignite the Night in White: Celebrating California's HI Community at CHIACON25 | Tuesday | 6:30 pm – 9:30 pm

$80 addtional fee, must be pre-purchased
Step into an electrifying evening where elegance meets energy! Ignite the Night in White is the ultimate celebration at CHIACON25, bringing together HI professionals for a night of unforgettable connections, delicious bites, and dancing. Dressed in your finest white attire, immerse yourself in an atmosphere of excitement, music, and pure fun. Let's light up the night together - this is more than a party it's a celebration tradition. Tickets for Ignite the Night in White are included in the Full PLUS package. A separate ticket may be added to your purchase for all other registration options or guests. Ticket availability will be limited, so sign up now. Each purchased ticket includes one (1) CHIA-sponsored drink ticket.

Whova Passport Exhibit Hall Game & Silent Exhibitor Prize Drawings | Tuesday | 11:30 am – 1:00 pm

The grand prize winner of CHIA’s Whova Passport Exhibit Hall game will be awarded. This session is the best opportunity for exhibitors to award any raffle prizes for games and/or drawings held in your exhibit booth. Exhibitor prizes and drawings will be given out “silently” directly by the exhibitors via the Whova app if you would like.

Exhibitor Deadlines

Exhibit Booth Package Contract

Convention Sponsors receive many benefits including their company logo on on-site signage. View the CHIACON Prospectus for more information.

Exhibit Package Submissions, Selections & Booth Personnel

Complete and submit the Exhibit Package Submissions, Selections & Booth Personnel Form to provide a complete listing of all expected company personnel who will be staffing your booth and have access to the Whova App. Submit all upgraded brand awareness benefits and CHIACON attendee registration forms using this form

Discounted Educational Registration Orders

Complete and submit the CHIACON registration form in order to receive the exhibitor discount included with the upgraded exhibitor packages. Please use the registration form to purchase special event tickets (event tickets are not included with the booth space package, and must be purchased separately no discounts available) Please submit the registration forms via the Exhibit Package Submissions, Selections & Booth Personnel Form.

Booth Supplies

Access Tricord show kit- last day to order supplies to avoid late fees.

Hotel Room Block

Room block closes for The Westin Long Beach

Last day for advance receiving

Last day for advance freight receiving at Tricord's warehouse. Do not ship directly to the hotel.